Agenda- Annual PC Meeting- 12th May 2026
Annual Meeting of the Parish Council
Date: Tuesday 12th May 2026
Time: 7pm
Venue: Simpson Hall
AGENDA
Recording notice: The 25/26 Chair will inform attendees that the meeting is being recorded to support the preparation of minutes and to provide a record for the Council in the event of any queries or issues arising.
1. Election of Chair and Vice-Chair
1.1 To elect the Chair of the Council for 2026/27
1.2 To elect the Vice-Chair of the Council for 2026/27
2. Apologies for Absence
2.1 To receive and approve apologies for absence
2.2 Apologies not received for absence
3. Declarations of Interest
3.1 To receive declarations of interest
3.2 To consider written requests for dispensation
3.3 To remind all Councillors who are re-elected, they must notify the Monitoring Officer of any new interests or change of interests.
4. Co-option to fill Councillor vacancy
4.1 To note the vacancy
4.2 To consider applications received
4.3 To resolve to co-opt a candidate to the Parish Council
4.4 To remind all new councillors they must complete a register of interests and deliver that to
Herefordshire Council’s Monitoring Officer within 28 days of election to office.
5. Minutes
5.1 To approve and sign the minutes of the meeting held on 10th March 2026
6. Public Participation
6.1 Report from Ward Councillor
6.2 Public questions and comments (10 minutes maximum)
7. Annual Governance Matters
7.1 Review Standing Orders
7.2 Review Financial Regulations
7.3 Review Risk Assessment 2025
7.4 Confirm insurance arrangements
8. AGAR 2024/25
8.1 Approve Annual Governance Statement
8.2 Receive Internal Audit Report
8.3 Approve Accounting Statements
9. Appointments
9.1 Lead Cllr for Trees
9.2 Lead Cllr for Simpson Hall
9.3 Lead Cllr for Copse Leisure Trust
9.4 PROW Footpaths Officer
9.5 Lead Cllr for Safeguarding
9.6 Lead Cllr for Defibrillator
9.7 Lead Cllr for Speed Indicator Devices
9.8 Lead Cllr for Health and Safety Rep
10. Finance
10.1 Approve payments list
Invoices to pay:
Simpson Hall Hire (1/1/26 – 31/3/26) – £55
Simpson Hall Hire (1/1/26 – 31/3/26) – £66
Simpson Hall Hire (1/1/26 – 31/3/26) – £22
Arbortech- Inspection and report on trees on Two Commons – £375
Amy Jones – Clerk salary (April & May) – (paid in accordance with contract)
Expense from Clerk – Ink Cartridge £21.58
Expense from Clerk –Tea, Coffee & Sugar for Annual Parish Meeting £10.33
Expense from Clerk – Laptop Charger £19.99
2026/27 Annual Insurance Policy with Hiscox £560.65
10.2 Receive finance report
10.3 Approve bank reconciliation
11. Planning
11.1 Consider and agree planning applications:
a) 260642 – The Parks Farm, Canon Pyon – demolition of existing barn and construction of new dwelling (Sam & Pat)
b) 260755 – Site adjacent to The Bell Inn, Tillington – six single-storey dwellings (All)
c) 260837 – Green Lane Farm, Tillington – extension to existing gypsy traveller pitch (Neil & Mark)
d) 261025 – 3 Jasmine Lane, Burghill – works to willow tree (Bernie)
e) 260945 – Beech Grove, Tillington – single-storey extensions (Scott & Janette)
f) 260974 – Burlton Court, Burghill – extension (Ian & David T)
g) 260978 – The Hollies, Tillington – conversion to two holiday lets (Janette & Scott)
h) 261126 – Car Sales Land, Tillington Road – car valet building (Tim & David B)
i) 261054 – Karenza, Canon Pyon Road – loft extension (Ian & David T)
j) 260989 – Burghill Grange – alterations to garage block (Sam & Pat)
k) 260990 – Burghill Grange – alterations to garage block (Neil & Mark)
11.2 Planning updates- Chair to read responses to Planning application in accordance with the Parish Council’s Policy for Dealing with Planning Applications Between Parish Council Meetings:
m) 260742 – Wayward Cottage, Burghill – single-storey extension
n) 260764 – Land at The Chase, Burghill – variation of condition (floor level adjustment)
o) 260817 – Poplar Cottage, Tillington – first floor extension
p) 260681 – The Acorns, Burghill – cedar tree works (no comment submitted)
12. Parish Assets & Services
12.1 Drainage Grant
12.2 Footpaths report
12.3 Tillington Common Trees report- Matt
12.4 Community Speed Watch update
13. Administration
13.1 Council vacancy update
14. Correspondence
14.1 To note correspondence
15. Clerk to request photos from all Councillors (to be taken or to be sent) for the Parish Council website
16. Items for next agenda
17. Date of next meeting: Tuesday 14th July 2026
That pursuant to the Public Bodies (Admission to Meetings) Act 1960, the public and press be excluded from the meeting during consideration of the following item(s) due to the confidential nature of the business to be transacted.